Human Resources Assistant – Role Profile

Reports To: HR Manager

Purpose of Role:

Deliver a proactive and flexible HR service by providing relevant and appropriate HR support to all employees, ensuring compliance with all company policies and procedures, and employment legislation. Provide high quality administrative assistance to the HR Manager.


Human Resources Assistant

  • Maintain HR record systems (both hard and soft copy) by ensuring employee information is kept up to date and stored in accordance with policy and data protection guidelines.
  • Process payroll accurately and to deadline, and deal with any payroll related issues.
  • Provide monthly pension contribution records for the pension fund administrators and forward application forms for new joiners to the scheme.
  • Send data of starters and leavers to the health scheme administrators.
  • Preparation and issue of appropriate contractual documentation in relation to appointments, terminations and variations of employment including accurate notification to payroll.
  • Support line managers in the recruitment process; advertise vacancies, liaise with ETB office and recruitment agencies, set up interviews and assist with interviews as necessary. Ensure employee job descriptions are kept up to date, creating new profiles as and when necessary.
  • Respond to requests for information from external organisations, such as references, audit queries and ETB surveys, ensuring confidentiality of all written and verbal communication.
  • Coordinate work placement and mini-pupillage programmes by liaising between lawyers, line managers, local schools and universities.
  • Undertake induction meetings for new employees.
  • Support performance management processes by liaising with line managers regarding appraisals; ensuring deadlines are met and outcomes are recorded in the HR system.
  • Provide guidance on HR policy and procedures; maintaining relationships with internal and external clients.
  • Support the HR Manager in the delivery of learning and development programmes and HR projects.
  • Provide support in the development and implementation of policy updates, ensuring all policies and procedures remain current and legally compliant.
  • Assist with matters relating to discipline and grievance, to include preparation of papers and acting as a note taker at meetings.
  • Maintain an awareness and knowledge of HR technical and legal procedures through continued learning and development.
  • Diary Management, arranging meetings and booking venues for the HR Manager as necessary.


  • Highly confidential approach coupled with a high level of personal integrity is essential
  • Generalist HR experience within a HR / commercial environment is desirable
  • Highly organised, able to work to deadlines and prioritise work within a constantly changing environment
  • Excellent interpersonal skills to form effective working relationships based on trust at all levels.
  • Demonstrate (or display a willingness to learn) an understanding and practical application of employment law within jurisdiction
  • Proficient in the use of MS Office, and a willingness to learn the HR system and payroll software
  • Proactive and enthusiastic, able to use own initiative
  • Excellent organisational, planning and time management skills

If you feel you have the necessary skills and experience and would be interested in applying for this role, then please send your CV and covering letter to